Here are some tips that will make the tuning experience more productive.
The tuning will be need to be performed in a well-lit room, away from any noise-sensitive areas. Access to a power outlet is required. For example, a typical band room is a good place, since it is usually fairly well soundproofed, and located in a place where noise is not a major factor.
Additionally, the tuning area itself needs to be free from noises that might interfere with the stroboscopic tuner. So for example, areas such as a machine shop, a busy corridor, or a room adjacent to a band rehearsal in progress are not suitable.
It is also generally a good idea to have the tuning area close to the instruments. Having to move instruments one at a time from a storage area to a tuning area simply slows down the task of tuning the pans, and adds to the physical strain involved in performing an already physical task. So for example, having instruments in storage in the same room where the tuning will happen is acceptable, but having them located 2 corridors away in another room is not. Think of the time it would take to move the entire band from one room to another, and add that to the time involved in actually tuning the pans.
Having the instruments all out of their cases, hanging on stands, and CLEAN can really be a big help. Some of the tools used in retuning pans have been very carefully polished and shaped; dirty and rusted pans can damage the hammer faces. As a general rule, Steve does not work on rusted instruments without first cleaning them. Additional charges may be incurred for this service.